UK/EEA (excluding Ireland & France) Applicant Privacy Notice

Identity Data

Information to help us identify you including, first name, middle name(s), surname, title, government issued identifiers such as national identification and/or passport details, national insurance / personal public service number or other tax-related information, driver’s license, photographs.

Contact Data

Information to allow us to contact you including, your home address, work address, email address and telephone numbers.

Biographical and Demographic Data

Title, date of birth, gender, education history, professional history, professional qualifications and memberships, references, information contained within letters of application and CVs, language proficiencies and other skills, certifications, certification dates, and social media biographies and photographs.

Immigration Information

Information that would allow us to verify your employment eligibility including, national identification, passport number, details of residency, and work permit.

Other Data

This might include data not listed above that you provide to us, such as your feedback and survey responses where you choose to identify yourself.

Content and Communications

Interview records, assessment responses, recordings (if applicable), and results including for psychometric and ability tests (if applicable).

Information we collect automatically

Information that your browser or device automatically sends us when you use Harvey’s systems (e.g. devices, communications, IT systems and applications).

Create and manage the recruitment process, job applications, and a database of interested individuals and leads.

Our legitimate interest to conduct our recruitment processes efficiently and fairly or to manage applications effectively. When we rely on our legitimate interest to process your Personal Data we ensure your fundamental rights do not override those interests.

Assess and evaluate your skills, qualifications and interests against the position applied for and other positions within Harvey, including to determine the compensation and other benefits that may be offered to you. We may also use machine-learning tools and algorithms from third parties to help us identify suitable applicants and review/analyze applicant information based on relevant qualifications, skills, and experience. The hiring team evaluates the results of this analysis, along with other factors, in considering an applicant for a role.

To assess your suitability for the vacancy prior to entering into an employment contract with Harvey or an EOR providing services to Harvey (necessity for entering an employment contract).     When assessing a candidate’s suitability for positions other than the one they originally applied for, this is done on the basis of our legitimate interest in identifying the most suitable role for all applicants. When we rely on our legitimate interest to process your Personal Data we ensure your fundamental rights do not override those interests.

Create recordings and transcripts of interviews, including using AI systems for transcription and note taking.

Our legitimate interest to create records for use in evaluating your application. When we rely on our legitimate interest to process your Personal Data we ensure your fundamental rights do not override those interests.

Communicate with you about your interest in Harvey, job opportunities, applications, or the recruitment process.

To assess your suitability for the vacancy prior to entering into an employment contract with Harvey or an EOR providing services to Harvey (necessity for entering an employment contract).

Verify your information, including through reference checks and background checks (which may include employment, education, and criminal record checks, subject to applicable law).

As necessary to serve Harvey’s legitimate interests (or those of a third party) to ensure the accuracy of the information provided and assessing suitability for employment. When we rely on our legitimate interest to process your Personal Data we ensure your fundamental rights do not override those interests; and to comply with a legal obligation (where applicable).

Send you information about the onboarding and employment experience before your first day.

Our contractual necessity for entering into an employment contract with you or facilitating the EOR's employment contract with you.

Keep your record for future hiring needs, including for the purpose of communicating with you and providing you with information regarding potential career opportunities that suit your profile.

As necessary to serve Harvey’s legitimate interests (or those of a third party) to effectively recruit talent. When we rely on our legitimate interest to process your Personal Data we ensure your fundamental rights do not override those interests.

Comply with legal obligations (including employment laws and regulations), deal with legal disputes and to establish, exercise and defend potential legal claims.

To comply with legal obligations; and     As necessary to serve Harvey’s legitimate interests (or those of a third party). When we rely on our legitimate interest to process your Personal Data we ensure your fundamental rights do not override those interests.