Australia Applicant Privacy Notice
Last updated: July 16, 2026
Introduction
Harvey AI Australia Pty Ltd and its affiliates (“Harvey”, “we”, “us” or “our”) respect your right to privacy and we are committed to securing and protecting any information we have about you.
This applicant privacy notice (this “Notice”) describes the ways we collect, use and share personal information that relates to job applicants (“you” or “your”), including referrals and applicants who have applied directly through our website as well as through third party agencies and recruiters. Furthermore, this Notice applies to those applicants who have applied to work for a Harvey company in Australia.
It is important you read this Notice so that you are aware of how and why we are using information that is about you (“Personal Information”), your rights in relation to your Personal Information and how we intend to share that Personal Information. This Notice also explains how you can exercise your rights under applicable privacy and data protection laws.
Personal Information We Collect and Use
We collect Personal Information directly from you when you apply for a job at a Harvey company and we also collect Personal Information from third parties. All the Personal Information we collect, both from you, from third parties about you, and automatically is outlined in the table below.
Category of Personal Information Collected | Examples (where applicable) |
|---|---|
Identity Data | Information to help us identify you including, first name, middle name(s), surname, title, government issued identifiers such as national identification and/or passport details, tax file number or other tax-related information, driver’s license, photographs. |
Contact Data | Information to allow us to contact you, including your home address, work address, email address and telephone numbers. |
Biographical and Demographic Data | Title, date of birth, gender, education history, professional history, professional qualifications and memberships, references, information contained within letters of application and CVs, references, language proficiencies and other skills, certifications, certification dates, and social media biographies, photographs. |
Immigration Information | Information that would allow us to verify your employment eligibility, including passport number, details of residency, and work permit. |
Other Data | This might include data not listed above that you provide to us, such as your feedback and survey responses where you choose to identify yourself. |
Content and Communications | Interview records, assessment responses, recordings (if applicable), and results, including for psychometric and ability tests (if applicable). |
Information we collect automatically | Information that your browser or device automatically sends us when you use Harvey AI’s systems (e.g. devices, communications, IT systems and applications). |
To the extent permitted by applicable law we may collect sensitive Personal Information. Sensitive Personal Information that may have special protections under certain laws. The categories of sensitive Personal Information we collect may also include:
- Data related to diversity such as racial or ethnic origin, religious or similar beliefs, membership of a trade union, works council membership if you disclose this information in your application or during the interview process.
- Data related to your health or disabilities you disclose regarding an accommodation request or in countries where pre-employment medical checks are required by law.
- Data related criminal convictions or offenses collected (if at all) during background screening and results.
If you provide your consent for Harvey AI Australia to collect sensitive Personal Information about you, you have the right to withdraw your consent at any time. If you wish to withdraw consent, please contact us at privacy@harvey.ai.
How We Use Your Personal Information
Harvey AI Australia limits the use of your Personal Information to what is necessary to:
- Create and manage the recruitment process, job applications, and a database of interested individuals and leads.
- Assess and evaluate your skills, qualifications and interests against the position applied for and other positions within Harvey. We may also use machine-learning tools and algorithms from third parties to help us identify suitable applicants and review/analyze applicant information based on relevant qualifications, skills, and experience. The recruiting team evaluates the results of this analysis, along with other factors, in considering an applicant for a role.
- Communicate with you about your interest in Harvey, job opportunities, applications, or the recruitment process.
- Verify your information, including through reference checks and, where applicable, background checks.
- Send you information about the onboarding and employment experience before your first day.
- Keep your record for future hiring needs, including for the purpose of communicating with you and providing you with information regarding potential career opportunities that suit your profile.
- Comply with legal obligations (including employment laws and regulations), deal with legal disputes and to establish, exercise and defend potential legal claims.
Data Sharing and Data Transfers
Harvey AI Australia may share your Personal Information with third parties for specific purposes including with:
- Affiliates. Our corporate parent, subsidiaries, and other affiliates (when they become incorporated) under the control of our corporate parent.
- Service Providers. These service providers process Personal Information on Harvey’s behalf. The service providers may include recruiting, HR tools, screening or background checks, and hosting.
- Government regulators, law enforcement, tax authorities, court officials and others. We may share your Personal Information if necessary to comply with legal or regulatory obligations.
- Professional advisors, including lawyers, immigration advisors, and other professional advisors.
We may share your Personal Information with third parties, our parent company (Harvey AI Corporation), affiliates and subsidiaries who are based outside of Australia.
In such circumstances, the processing of your Personal Information will involve a transfer of your Personal Information to countries based outside of Australia including to the United States and the United Kingdom.
You can contact us if you want further information on the transfer of your Personal Information outside of Australia. You can make a request by contacting us using the contact details shown in the “Contact Us” section below.
Data Retention
Harvey AI Australia’s retention periods for Personal Information are based on business needs and legal requirements. We retain Personal Information for as long as is necessary for the processing purpose(s) for which it was collected, as set out in this Notice, and any other permissible, related purposes. For example, we may retain certain information to comply with regulatory requirements regarding the retention of such data, or in the event a litigation hold is imposed.
Data Security
The security of your information is important to us. We protect your Personal Information through technical and organizational measures designed to mitigate the risk of unlawful or unauthorized access, destruction, loss, alteration, disclosure, or use of your Personal Information. The measures are designed to provide a level of security appropriate to the risk of processing.
You Rights Relating to your Personal Information
Under certain circumstances, by law you have the right to:
- Request access to your Personal Information. This enables you to receive a copy of the Personal Information we hold about you.
- Request correction of the Personal Information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
Please also note that in certain circumstances the rights above will not apply and some categories of Personal Information will be exempt from the scope of those rights. We will notify you where this is the case.
How to exercise your rights
If you want to exercise any of the rights described above, please email us at privacy@harvey.ai.
Contact Us
Please direct any questions or inquiries about this Notice to the privacy team via email at privacy@harvey.ai.
We are committed to working with you to resolve any concern you may have about privacy. If, however, you believe that we have not been able to assist you with your concern, you have the right to contract your local data protection authority or regulatory body in the country you reside. For job applicants in Australia, you may make a complaint directly to the Office of the Australian Information Commissioner:
Office of the Australian Information Commissioner
GPO Box 5288
Sydney, New South Wales 2001
Telephone: 1300 363 992